Classroom Video Capture Policy

IRT supports free video capture of scheduled sessions occurring in supported Stanford Medicine spaces. The media captured is published to SUNet protected pages that can be shared via URL or embedded into Canvas courses. 

How to schedule a capture

Reservations should be made by contacting the Medscheduler team at 650-723-6952 or medscheduler@stanford.edu.

Advanced notice is required

Minimum one week's advance notice is required for all video capture requests. Educational Technology will make efforts to accommodate requests with shorter notice, but will evaluate these requests on a case-by-case basis.

Capture system hours of operation

The capture system is fully automated and capture can be schedule to take place at any time during the week. However, on-demand support for capture and classroom technology is available Monday-Friday (excluding holiday) between 7:00 A.M. to 6:00 P.M.

Speaker release form

After medscheduler provides a schedule confirmation email, the instructor/speaker must complete the Speaker Release Form prior to video capture. This form verifies that the presenter understands that Stanford Medicine does not maintain any media publication systems that are authorized to host PHI/HIPAA media and that they have reviewed their materials and removed/obscured any prohibited content.

If a speaker is unwilling to complete and submit the Speaker Release Form, please contact EdTech so that we can attempt to provide an alternate solution.

Supported Spaces

Educational Technology is able to video capture in our venues equipped with supported AV equipment:

All classrooms in the LKSC are equiped for capture, as well as the 2nd floor conference center.

Note: AV capture in M104, M106, M112, and M114 is no longer supported.

Regularly captured events

As budget and personnel permit, Educational Technology will video capture and stream in our supported venues the following activity types:

1. All Preclinical required course lectures and supportive events in the M.D./Ph.D./Master's/Post-Doc curricula, such as Clerkship lectures, USMLE courses, Precept lectures, Scholarly concentration lectures, etc.
2. Elective courses.
3. "Town-hall" meetings with the Dean or other such addresses, special meetings convened by the hospital or Medical School such as the recent Nobel prize press conferences, lectures with special circumstances (such as putative attendees with officially-ordained conflicts)
4. Upon request, Grand Rounds that are held in our taping venues
5. Upon request, PCAP lectures

Special events

Educational Technology will supply basic equipment and coordinate the video production for approved events within our supported spaces and hours of operation. Clients will pay for labor costs, additional equipment rental (if required), and the media (Digital tapes and DVD’s) for the following activity types:

1. Conferences
2. CME Activities
3. Other conferences or events

Media captured outside the classroom

In some cases, EdTech can support the downloading of video that we have not produced. Please contact our scheduling office for more details.